POWERPOINT SHORTCUTS

POWERPOINT  Shortcut	SHORTCUTS Command	How useful(?)
In the Help window Microsoft Powerpoint 2010
F1	Open the Help window.	+       –
ALT+F4	Close the Help window.	+       –
ALT+TAB	Switch between the Help window and the active program.	+       –
ALT+HOME	Go back to PowerPoint Help and How-to table of contents.	+       –
TAB	Select the next item in the Help window.	+       –
SHFT+TAB	Select the previous item in the Help window.	+       –
ENTER	Perform the action for the selected item.	+       –
TAB, SHFT+TAB	In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively.	+       –
ENTER	In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively.	+       –
TAB	Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.	+       –
SHFT+TAB	Select the previous hidden text or hyperlink.	+       –
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.	+       –
ALT+LEFT ARROW or BACKSPACE	Move back to the previous Help topic (Back button).	+       –
ALT+RIGHT ARROW	Move forward to the next Help topic (Forward button).	+       –
UP ARROW, DOWN ARROW	Scroll small amounts up or down, respectively, within the currently displayed Help topic.	+       –
PAGE UP, PAGE DOWN	Scroll larger amounts up or down, respectively, within the currently displayed Help topic.	+       –
SHFT+F10	Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).	+       –
ESC	Stop the last action (Stop button).	+       –
F5	Refresh the window (Refresh button).	+       –

CTRL+P	Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P.	+       –
F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW	Change the connection state. You may need to press F6 more than once.	+       –
F6	Type text in the Type words to search for box. You may need to press F6 more than once.	+       –
F6	Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list.	+       –
UP ARROW, DOWN ARROW	In a Table of Contents in tree view, select the next or previous item, respectively.	+       –
LEFT ARROW, RIGHT ARROW	In a Table of Contents in tree view, expand or collapse the selected item, respectively.	+       –

Display and use windows Microsoft Powerpoint 2010
ALT+TAB, TAB	Switch to the next window.	+       –
ALT+SHFT+TAB, TAB	Switch to the previous window.	+       –
CTRL+W or CTRL+F4	Close the active window.	+       –
CTRL+F5	Broadcast the open presentation to a remote audience using the PowerPoint web application.	+       –
F6	Move to the next task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane.	+       –
SHFT+F6	Move to a pane from another pane in the program window (counterclockwise direction).	+       –
CTRL+F6	When more than one PowerPoint window is open, switch to the next PowerPoint window.	+       –
CTRL+SHFT+F6	Switch to the previous PowerPoint window.	+       –
PRINT SCREEN	Copy a picture of the screen to the Clipboard.	+       –
ALT+PRINT SCREEN	Copy a picture of the selected window to the Clipboard.	+       –

Change or resize the font Microsoft Powerpoint 2010
CTRL+SHFT+F	Change the font.	+       –
CTRL+SHFT+P	Change the font size.	+       –
CTRL+SHFT+>	Increase the font size of the selected text.	+       –
CTRL+SHFT+<	Decrease the font size of the selected text.	+       –

Move around in text or cells Microsoft Powerpoint 2010
LEFT ARROW	Move one character to the left.	+       –
RIGHT ARROW	Move one character to the right.	+       –
UP ARROW	Move one line up.	+       –
DOWN ARROW	Move one line down.	+       –
CTRL+LEFT ARROW	Move one word to the left.	+       –
CTRL+RIGHT ARROW	Move one word to the right.	+       –
END	Move to the end of a line.	+       –
HOME	Move to the beginning of a line.	+       –
CTRL+UP ARROW	Move up one paragraph.	+       –
CTRL+DOWN ARROW	Move down one paragraph.	+       –
CTRL+END	Move to the end of a text box.	+       –
CTRL+HOME	Move to the beginning of a text box.	+       –
CTRL+ENTER	In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.	+       –
SHFT+F4	Repeat the last Find action.	+       –

Find and replace Microsoft Powerpoint 2010
CTRL+F	Open the Find dialog box.	+       –
CTRL+H	Open the Replace dialog box.	+       –
SHFT+F4	Repeat the last Find action.	+       –

Move around in and work in tables Microsoft Powerpoint 2010
TAB	Move to the next cell.	+       –
SHFT+TAB	Move to the preceding cell.	+       –
DOWN ARROW	Move to the next row.	+       –
UP ARROW	Move to the preceding row.	+       –
CTRL+TAB	Insert a tab in a cell.	+       –
ENTER	Start a new paragraph.	+       –
TAB at the end of the last row	Add a new row at the bottom of the table.	+       –

Access and use task panes Microsoft Powerpoint 2010
F6	Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)	+       –
TAB, SHFT+TAB	When a task pane is active, select the next or previous option in the task pane, respectively.	+       –
CTRL+DOWN ARROW	Display the full set of commands on the task pane menu.	+       –
DOWN ARROW or UP ARROW	Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.	+       –
SPACEBAR or ENTER	Open the selected menu, or perform the action assigned to the selected button.	+       –
SHFT+F10	Open a shortcut menu; open a drop-down menu for the selected gallery item.	+       –
HOME, END	When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.	+       –
PAGE UP, PAGE DOWN	Scroll up or down in the selected gallery list, respectively.	+       –
HOME, END	Move to the top or bottom of the selected gallery list, respectively.	+       –
CTRL+SPACEBAR, C	Close a task pane.	+       –
ALT+H, F, O	Open the Clipboard.	+       –

Use dialog boxes Microsoft Powerpoint 2010
TAB	Move to the next option or option group.	+       –
SHFT+TAB	Move to the previous option or option group.	+       –
DOWN ARROW	Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box)	+       –
UP ARROW	Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box)	+       –
DOWN ARROW, ALT+DOWN ARROW	Open a selected drop-down list.	+       –
First letter of an optn in a drop-down list	Open the list if it is closed and move to an option in the list.	+       –
UP ARROW, DOWN ARROW	Move between options in an open drop-down list, or between options in a group of options.	+       –
SPACEBAR	Perform the action assigned to the selected button; select or clear the selected check box.	+       –
The letter underlined in an optn	Select an option; select or clear a check box.	+       –
ENTER	Perform the action assigned to a default button in a dialog box.	+       –
ESC	Close a selected drop-down list; cancel a command and close a dialog box.	+       –

Use edit boxes within dialog boxes Microsoft Powerpoint 2010
HOME	Move to the beginning of the entry.	+       –
END	Move to the end of the entry.	+       –
LEFT ARROW, RIGHT ARROW	Move one character to the left or right, respectively.	+       –
CTRL+LEFT ARROW	Move one word to the left.	+       –
CTRL+RIGHT ARROW	Move one word to the right.	+       –
SHFT+LEFT ARROW	Select or cancel selection one character to the left.	+       –
SHFT+RIGHT ARROW	Select or cancel selection one character to the right.	+       –
CTRL+SHFT+LEFT ARROW	Select or cancel selection one word to the left.	+       –
CTRL+SHFT+RIGHT ARROW	Select or cancel selection one word to the right.	+       –
SHFT+HOME	Select from the cursor to the beginning of the entry.	+       –
SHFT+END	Select from the cursor to the end of the entry.	+       –

Use the Open and Save As dialog boxes Microsoft Powerpoint 2010
ALT+F then O	Open the Open dialog box	+       –
ALT+F then A	Open the Save As dialog box	+       –
Arrow keys	Move between options in an open drop-down list, or between options in a group of options	+       –
SHFT+F10	Display a shortcut menu for a selected item, such as a folder or file.	+       –
TAB	Move between options or areas in the dialog box.	+       –
F4 or ALT+I	Open the filepath drop-down menu	+       –
F5	Refresh the file list.	+       –

Change the keyboard focus without using the mouse Microsoft Powerpoint 2010
ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.	Select the active tab of the Ribbon and activate the access keys (access key: A key combination, such as ALT+F, that moves the focus to a menu, command, or control, without using the mouse.).	+       –
F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW	Move left or right to another tab of the Ribbon, respectively.	+       –
CTRL+F1	Hide or show the Ribbon.	+       –
SHFT+F10	Display the shortcut menu for the selected command.	+       –
F6	Move the focus to select each of the following areas of the window:Active tab of the RibbonAny open task panes (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.)Your document	+       –
TAB, SHFT+TAB	Move the focus to each command on the Ribbon, forward or backward respectively.	+       –
DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW	Move down, up, left, or right among the items on the Ribbon, respectively.	+       –
SPACE BAR or ENTER	Activate the selected command or control on the Ribbon.	+       –
SPACE BAR or ENTER	Open the selected menu or gallery on the Ribbon.	+       –
ENTER	Activate a command or control on the Ribbon so you can modify a value.	+       –
ENTER	Finish modifying a value in a control on the Ribbon, and move the focus back to the document.	+       –
F1	Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)	+       –

Move between panes Microsoft Powerpoint 2010
F6	Move clockwise among panes in Normal view.	+       –
SHFT+F6	Move counterclockwise among panes in Normal view.	+       –
CTRL+SHFT+TAB	Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view.	+       –

Work in an outline Microsoft Powerpoint 2010
ALT+SHFT+LEFT ARROW	Promote a paragraph.	+       –
ALT+SHFT+RIGHT ARROW	Demote a paragraph.	+       –
ALT+SHFT+UP ARROW	Move selected paragraphs up.	+       –
ALT+SHFT+DOWN ARROW	Move selected paragraphs down.	+       –
ALT+SHFT+1	Show heading level 1.	+       –
ALT+SHFT+PLUS SIGN	Expand text below a heading.	+       –
ALT+SHFT+MINUS SIGN	Collapse text below a heading.	+       –

Show or hide a grid or guides Microsoft Powerpoint 2010
SHFT+F9	Show or hide the grid.	+       –
ALT+F9	Show or hide guides.	+       –

Select text and objects Microsoft Powerpoint 2010
SHFT+RIGHT ARROW	Select one character to the right.	+       –
SHFT+LEFT ARROW	Select one character to the left.	+       –
CTRL+SHFT+RIGHT ARROW	Select to the end of a word.	+       –
CTRL+SHFT+LEFT ARROW	Select to the beginning of a word.	+       –
SHFT+UP ARROW	Select one line up (with the cursor at the beginning of a line).	+       –
SHFT+DOWN ARROW	Select one line down (with the cursor at the beginning of a line).	+       –
ESC	Select an object (when the text inside the object is selected).	+       –
TAB or SHFT+TAB until the object you want is selected	Select another object (when one object is selected).	+       –
ENTER	Select text within an object (with an object selected).	+       –
CTRL+A (on the Slides tab)	Select all objects.	+       –
CTRL+A (in Slide Sorter view)	Select all slides.	+       –
CTRL+A (on the Outline tab)	Select all text.	+       –

Delete and copy text and objects Microsoft Powerpoint 2010
BACKSPACE	Delete one character to the left.	+       –
CTRL+BACKSPACE	Delete one word to the left.	+       –
DELETE	Delete one character to the right.	+       –
CTRL+DELETE	Delete one word to the right. Note The cursor must be between words to do this.	+       –
CTRL+X	Cut selected object or text.	+       –
CTRL+C	Copy selected object or text.	+       –
CTRL+V	Paste cut or copied object or text.	+       –
CTRL+Z	Undo the last action.	+       –
CTRL+Y	Redo the last action.	+       –
CTRL+SHFT+C	Copy formatting only.	+       –
CTRL+SHFT+V	Paste formatting only.	+       –
CTRL+ALT+V	Open Paste Special dialog box.	+       –

Move around in text Microsoft Powerpoint 2010
LEFT ARROW	Move one character to the left.	+       –
RIGHT ARROW	Move one character to the right.	+       –
UP ARROW	Move one line up.	+       –
DOWN ARROW	Move one line down.	+       –
CTRL+LEFT ARROW	Move one word to the left.	+       –
CTRL+RIGHT ARROW	Move one word to the right.	+       –
END	Move to the end of a line.	+       –
HOME	Move to the beginning of a line.	+       –
CTRL+UP ARROW	Move up one paragraph.	+       –
CTRL+DOWN ARROW	Move down one paragraph.	+       –
CTRL+END	Move to the end of a text box.	+       –
CTRL+HOME	Move to the beginning of a text box.	+       –
CTRL+ENTER	Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.	+       –
SHFT+F4	Move to repeat the last Find action.	+       –

Move around in and work on tables Microsoft Powerpoint 2010
TAB	Move to the next cell.	+       –
SHFT+TAB	Move to the preceding cell.	+       –
DOWN ARROW	Move to the next row.	+       –
UP ARROW	Move to the preceding row.	+       –
CTRL+TAB	Insert a tab in a cell.	+       –
ENTER	Start a new paragraph.	+       –
TAB at the end of the last row	Add a new row at the bottom of the table.	+       –

Change or resize the font Microsoft Powerpoint 2010
CTRL+SHFT+F	Open the Font dialog box to change the font.	+       –
CTRL+SHFT+>	Increase the font size.	+       –
CTRL+SHFT+<	Decrease the font size.	+       –

Apply character formats Microsoft Powerpoint 2010
CTRL+T	Open the Font dialog box to change the formatting of characters.	+       –
SHFT+F3	Change the case of letters between sentence, lowercase, or uppercase.	+       –
CTRL+B	Apply bold formatting.	+       –
CTRL+U	Apply an underline.	+       –
CTRL+I	Apply italic formatting.	+       –
CTRL+EQUAL SIGN	Apply subscript formatting (automatic spacing).	+       –
CTRL+SHFT+PLUS SIGN	Apply superscript formatting (automatic spacing).	+       –
CTRL+SPACEBAR	Remove manual character formatting, such as subscript and superscript.	+       –
CTRL+K	Insert a hyperlink.	+       –

Copy text formats Microsoft Powerpoint 2010
CTRL+SHFT+C	Copy formats.	+       –
CTRL+SHFT+V	Paste formats.	+       –

Align paragraphs Microsoft Powerpoint 2010
CTRL+E	Center a paragraph.	+       –
CTRL+J	Justify a paragraph.	+       –
CTRL+L	Left align a paragraph.	+       –
CTRL+R	Right align a paragraph.	+       –

Slide show shortcuts Microsoft Powerpoint 2010
F5	Start a presentation from the beginning.	+       –
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR	Perform the next animation or advance to the next slide.	+       –
P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE	Perform the previous animation or return to the previous slide.	+       –
number+ENTER	Go to slide number.	+       –
B or PERIOD	Display a blank black slide, or return to the presentation from a blank black slide.	+       –
W or COMMA	Display a blank white slide, or return to the presentation from a blank white slide.	+       –
S	Stop or restart an automatic presentation.	+       –
ESC or HYPHEN	End a presentation.	+       –
E	Erase on-screen annotations.	+       –
H	Go to the next slide, if the next slide is hidden.	+       –
T	Set new timings while rehearsing.	+       –
O	Use original timings while rehearsing.	+       –
M	Use mouse-click to advance while rehearsing.	+       –
R	Re-record slide narration and timing	+       –
Press and hold Right and Left Mouse buttons for 2 seconds	Return to the first slide.	+       –
A or =	Show or hide the arrow pointer	+       –
CTRL+P	Change the pointer to a pen.	+       –
CTRL+A	Change the pointer to an arrow.	+       –
CTRL+E	Change the pointer to an eraser	+       –
CTRL+M	Show or hide ink markup	+       –
CTRL+H	Hide the pointer and navigation button immediately.	+       –
CTRL+U	Hide the pointer and navigation button in 15 seconds.	+       –
CTRL+S	View the All Slides dialog box	+       –
CTRL+T	View the computer task bar	+       –
SHFT+F10	Display the shortcut menu.	+       –
TAB	Go to the first or next hyperlink on a slide.	+       –
SHFT+TAB	Go to the last or previous hyperlink on a slide.	+       –
ENTER while a hyperlink is selected	Perform the mouse click behavior of the selected hyperlink.	+       –

Media shortcuts during presentation Microsoft Powerpoint 2010
ALT+Q	Stop media playback	+       –
ALT+P	Toggle between play and pause	+       –
ALT+END	Go to the next bookmark	+       –
ALT+HOME	Go to the previous bookmark	+       –
ALT+Up	Increase the sound volume	+       –
ALT+Down	Decrease the sound volume	+       –
ALT+SHFT+PAGE DOWN	Seek forward	+       –
ALT+SHFT+PAGE UP	Seek backward	+       –
ALT+U	Mute the sound	+       –

Browse Web presentations Microsoft Powerpoint 2010
TAB	Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar.	+       –
SHFT+TAB	Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar.	+       –
ENTER	Perform the mouse click behavior of the selected hyperlink.	+       –
SPACEBAR	Go to the next slide.	+       –

Use the Selection pane feature Microsoft Powerpoint 2010
F6	Cycle the focus through the different panes.	+       –
SHFT+F10	Display the context menu.	+       –
UP ARROW or DOWN ARROW	Move the focus to a single item or group.	+       –
LEFT ARROW	Move the focus from an item in a group to its parent group.	+       –
RIGHT ARROW	Move the focus from a group to the first item in that group.	+       –
* (on numeric keypad only)	Expand a focused group and all its child groups.	+       –
=+ (on numeric keypad only)	Expand a focused group.	+       –
=- (on numeric keypad only)	Collapse a focused group.	+       –
SHFT+UP ARROW or SHFT+DOWN ARROW	Move the focus to an item and select it.	+       –
SPACEBAR or ENTER	Select a focused item.	+       –
SHFT+SPACEBAR or SHFT+ENTER	Cancel selection of a focused item.	+       –
CTRL+SHFT+F	Move a selected item forward.	+       –
CTRL+SHFT+B	Move a selected item backward.	+       –
CTRL+SHFT+S	Show or hide a focused item.	+       –
F2	Rename a focused item.	+       –
TAB or SHFT+TAB	Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.	+       –
ALT+SHFT+1	Collapse all groups. Note The focus must be in the tree view of the Selection pane to use this shortcut.	+       –
ALT+SHFT+9	Expand all groups.